Our 10 step guide to letting your property

1. Letting returns

Before you let, you must have a realistic, achievable rental income figure. From this, you need to deduct the many costs associated with letting, which include costs to adapt the property to the rental market, secure a tenant, manage the let, re-letting and on-going maintenance costs.
To help with this process, we recommend you use the services of a RICS qualified chartered surveyor and a local lettings expert, both of which we can provide.

2. Help preparing a home for tenants

Prior to letting your property, you will need to ensure that you have the appropriate consents with your mortgage provider, insurance company and any superior landlord or freeholder to make sure they are happy for the property to be let. The property will need to meet health and safety requirements and be properly prepared to receive your tenants. Our lettings team can discuss what is required with you while advising on any pre-tenancy work.

3. Property marketing

Promoting your property isn’t just about great photos and floor plans; you also have to meet legal requirements, for example, attaching the energy performance certificate (EPC) to any property particulars and including the rating in any marketing material. If you don’t produce property details, you still need to make the full EPC available during viewings.

4. Organising viewings

Make sure you have landline and mobile numbers and a valid address for anyone you show around your property – especially if it is your home. Be aware that anyone can respond to an advert, especially online. We vet any potential tenants prior to showing them around your properties to be as sure as we can that they are a good match.

5. Ensuring property safety

You have a legal responsibility to let a home that tenants can live in safely. You should approve the electrics, or secure an electrical safety certificate from a qualified and registered electrician, and you must use a Gas Safe engineer to approve any gas appliances, and provide a gas safety certificate annually.
Smoke and carbon monoxide alarms are now a legal requirement in rental properties. Speak to our lettings experts to understand the requirements.
In terms of health and safety, you have a public liability responsibility to tenants and any visitors to the property. For example, if a tenant or their guest tripped on a loosely-fitting stair carpet, they may be able to claim against you.

6. Checking tenants in

If you want your tenants to enjoy and take care of your home, you will need to spend time explaining the heating system, how the appliances work and what to do in an emergency. For example, turning the water off if there is a leak. You will also need a quality inventory which will show the difference between ‘fair wear and tear’ and damage to your property. You should take meter readings where appropriate and submit them to the relevant supplier and notify all service providers of the tenants’ names.

7. Managing tenant and property issues

Even if you let a new property there may be issues during the tenancy. For example, problems with noise from neighbours, broken windows, or your tenant not maintaining your property well enough. You can help identify problems early on by having a detailed inventory, periodic checks and leaving your contact details with neighbours.
Things may go wrong at some stage, so it is important to protect yourself with insurance. If we are fully managing your property, we will take care of any issues for you, including any tenant disputes.

8. Renewing a tenancy

If you look after your tenant and always deal with maintenance issues quickly, they are more likely to stay. Depending on your contract, it is important to check well in advance of termination deadlines whether your tenant would like to renew or move out. Art Estates will do this for you as part of the service, and in the event your tenant wishes to vacate, you will have adequate notice so you can prepare to re-let the property.

9. Checking a tenant out

Your tenant will have paid either you or Art Estates a deposit at the start of the tenancy, which you legally need to have protected in a government-approved tenancy deposit scheme if the annual rental income is up to £100,000 per year. After check out, you must facilitate the deposit being returned, either in full or with legitimate deductions.

10. Property tax

We are obliged by law to advise the HMRC of any properties that are let. Property tax is applied individually and what you owe depends on your overall income and assets, not just earnings from property. Deductions can be made from the rental income to cover such things as the interest element of any mortgage payment on the property, agents fees, maintenance costs, repairs, insurance, ground rents etc .This is not an exhaustive list and advice should be sought from an accountant.
If you are a ‘non-UK domicile’ and own and let property in the UK, what tax you will pay will be determined by tax rules in your own country as well as the UK.
Property tax is extremely complicated, so we believe you should seek the advice of a property tax specialist – even if you are just letting your own home. We have agreed for up to 30 minutes tax-free advice from our preferred accountancy firm for all landlords who instruct Art Estates to act for them.

What our clients say

I would not hesitate to recommend Art Estates to anyone wanting to sell their property they were brilliant from the valuation to the end Jordan was very helpful.

Louise Wright

I have had a very positive experience with this estate agent. From the very first meeting I was impressed because the agent was very open about the way to market my property.

Andrew Lee

Recently I had a problem which required help from the agency. Art Estates were very professional and patient, and gave me great support. Would recommend them to anyone.

Daniel Naptali

Our Lettings Team

Joshua Banks


Joshua has been working within the property market for over 20 years. In his spare time, he is often found fly fishing or spending time with his children.

Andy Newton

Sales/Lettings Manager

With 10 years great experience within the sales and lettings industry, Federico will be able to provide a honest and personal service.

Sharon Moran

Sales Negotiator

Qualified with Associate member of The Guild of Property Professionals for sales Sharon has over 4 years experience in Residential Sales.

Alison Whitewind

Accounts Manager

Alison recently completed her AAT accounts qualification and has a vast experience in all aspects of accountancy and estate agency.

Ready to take action?

Do you want to know how much your property is worth in today’s market? Book a Free, no obligation valuation.
Are you looking for a new tenant? Book an appointment for an experienced letting agent to visit your property.
Art Estates allocates every client their own dedicated Property Manager to provide the service their tenants expect.